Institutional Research and Analysis
Mission
Institutional Research and Analysis serves as the official source of institutional information. It is the mission of this office to define, collect, analyze, maintain and disseminate official institutional data. Survey data analysis and presentation is available through this office. Survey and official record data are used to make policy and management decisions for campus academic units, administrative units, and students.
Role and Support
This unit provides official institutional information to both internal and external constituents for the purposes of describing, documenting, and publishing institutional information and measures of effectiveness. This includes:
- Preparation of data and reports for submittal to Integrated Postsecondary Education Data System (IPEDS) and the Colorado Department of Higher Education (CDHE).
- Providing Registrar’s office data for regular business functions of campus departments
- Providing specific IR data reports for research or custom uses, etc.
- NOTE: CORA (Colorado Open Records Requests) must be submitted to the Office of General Counsel following Colorado Open Records policy.
Data Requests
FERPA (Family Educational Rights and Privacy Act) protection: Personally identifiable information about students is limited to those with a “Legitimate Educational Interest” which includes 1) a person employed by the agency or school in an administrative, counseling, supervisory, academic, student support; services, or research position, or a support person to these positions; or 2) a person employed by or under contract to the agency or school to perform a special task.
FERPA details are found here
Submitting an IR Data request
Submit Data Requests through IT Help Desk ticketing link below
- Choose Help Topic of Institutional Research
- Indicate department of Institutional Research
(Tickets may be re-routed to appropriate department for processing upon initial review.)
Indicate details of your request including but not limited to the following:
| Person(s) requesting data |
| Job TItle and Purpose of the request |
| Parameters of data needed (semesters/years, department/college, course subject(s), etc.) |
| Details of data fields needed (student population, specific information, etc. ) |
| Deadline: date by which report is needed to complete project, external deadlines, etc. |
RESPONSE TIME: Expected response time for an IR request is a minimum of 10 business days, unless there is a legitimate urgent need. Blackout dates may exist for priority institutional tasks including BOG reports, IPEDS, SURDS, etc.
DATA ACCESS: Best practice for secure dissemination of data will be followed. This may include password protection, SharePoint restricted access to files, or other means for non-aggregate data. Sharing data beyond requestors must also follow proper protocols. IR can assist with details.
